AI Notes App

Last Updated: March 20, 2025

Privacy Policy

This Privacy Policy (“Privacy Policy” or “Policy”) explains how AI Notes App (“AI Notes,” “we,” “our,” or “us”) collects, uses, discloses, and protects your information when you access and use our mobile application and any related services (collectively, the “Services”). By using our Services, you agree to the collection and use of your information in accordance with this Policy. If you do not agree with the practices described herein, please do not access or use our Services.

We are deeply committed to protecting your privacy while providing you with an engaging and personalized AI-driven note-taking experience. This Policy explains the types of information we collect, how we use it—including for training our artificial intelligence model through your notes, interactions, and any optional file uploads—and under what circumstances it might be shared. We have designed our data practices to balance innovation with transparency and security.

1. Information We Collect

To create a personalized experience and continuously improve our AI model, we collect various types of information:

  • Personal Information: This includes details you provide directly when registering for an account or using our Services. It may include your name, email address, date of birth, and password, as well as other personal identifiers that help us confirm your identity and manage your account.
  • User Interactions and Notes: We log your note entries, chat interactions with our AI, and any feedback you provide. The textual input you provide is used to help train and fine-tune our AI model.
  • Images and Multimedia Uploads (Optional): If you choose to upload images or other media to complement your notes, such content will be stored and may be used to improve the accuracy and responsiveness of our AI model.
  • Usage and Behavioral Data: We automatically collect data on how you use our Services. This includes session duration, navigation paths, features you use most frequently, and other activity data that help us understand user engagement and improve our offerings.
  • Technical and Device Information: We collect details about your device, including IP address, device type, operating system, browser type, and app version. These data points help us ensure that the app functions correctly across a variety of platforms and devices.
  • Cookies and Tracking Technologies: To further enhance your experience and analyze trends, we may use cookies, beacons, and similar technologies. These help us monitor usage patterns and offer personalized content.

2. How We Use Your Information

The information we collect is used for multiple purposes, all aimed at enhancing your experience with AI Notes App:

  • Personalization: We use your data to customize your AI note-taking experience, tailoring suggestions and features based on your preferences and past interactions.
  • AI Model Enhancement: User notes, interactions, and uploads are critical inputs for training our AI models. Your data helps us refine the algorithms to deliver more accurate and context-aware note-taking assistance.
  • Service Operation and Improvement: We analyze usage patterns to diagnose issues, improve performance, and develop new features that enhance the overall functionality and security of the Services.
  • Communication: We may send you notifications regarding updates, security alerts, or other information relevant to your use of the Services.
  • Security Measures: Your information is used to prevent fraud, detect potential security breaches, and protect our users and infrastructure from unauthorized access.

Some of the data we collect is aggregated or de-identified, meaning that while it may be analyzed in aggregate to improve our services, it will not be attributed to you directly.

3. Sharing and Disclosure of Your Information

We prioritize your privacy and do not sell your personal information. However, we may share your data under the following circumstances:

  • With Third-Party Vendors and Service Providers: We work with trusted partners who help us operate our Services. These include data storage providers, analytics firms, payment processors, and security vendors—all of whom are required to safeguard your data.
  • For Legal Purposes: If required by law, subpoena, court order, or governmental request, we may disclose your information to comply with legal obligations or to protect our rights.
  • Business Transfers: In the event of a merger, acquisition, or any form of sale or transfer of assets, your data might be transferred to the new owner. In such cases, we will notify you if your consent is required.
  • With Your Consent: We may also share your information if you provide explicit consent for a specific purpose.

4. Data Security

We implement robust administrative, technical, and physical safeguards to protect your information against unauthorized access, disclosure, alteration, and destruction. This includes encryption, secure storage, frequent security audits, and controlled access procedures.

While no system is completely immune to potential breaches, we continuously monitor and update our security practices to minimize risks. You are also encouraged to maintain strong, unique passwords and follow best practices for device security.

5. Data Retention and Deletion

We retain your information only as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required or permitted by law. Data necessary for historical, statistical, or legal purposes may be stored for extended periods.

You have the right to request deletion or modification of your personal data through your account settings or by contacting our support team. Please note that some data might be retained for security, backup, or regulatory purposes.

6. Your Rights and Choices

Depending on your jurisdiction, you may have certain rights regarding your personal data, including the right to access, correct, update, or delete your information. You may also be entitled to limit or object to certain types of processing.

If you wish to exercise these rights, please contact us at hi@ainotesapp.com. We may require additional verification before processing your request.

7. International Data Transfers

Our Services are provided globally, and as such, your information may be transferred to and maintained on servers located in different countries, including regions where data protection laws may differ from those in your country. By using our Services, you consent to this transfer, storage, and processing.

8. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time to reflect changes in our practices, new legal requirements, or improvements in our Services. All changes will be posted on this page with an updated “Last Updated” date. Your continued use of our Services constitutes your acceptance of the updated Policy.

9. Children’s Privacy

Our Services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13 without parental consent. If we become aware that a child under 13 has provided personal information, we will take appropriate measures to delete such data in compliance with applicable regulations.

10. Contact Information

Should you have any questions or concerns regarding this Privacy Policy, or if you would like to exercise your rights as described above, please contact us via email at hi@ainotesapp.com or by mail at:

Terms and Conditions

These Terms and Conditions (“Terms”) govern your use of the AI Notes App and any associated services (the “Services”). By accessing and using the Services, you agree to be legally bound by these Terms. If you do not agree to these Terms, please do not use our Services.

These Terms constitute a binding legal agreement between you and AI Notes App. We may update these Terms from time to time, and any changes will be posted on this page with a revised effective date. Your continued use of our Services after such changes signifies your acceptance of the new Terms.

1. Acceptance of the Terms

By registering for or using our Services, you affirm that you are at least 13 years old and have read, understood, and accepted these Terms. If you use the Services on behalf of an organization or legal entity, you represent that you have the authority to bind the respective entity to these Terms.

2. Account Registration and Security

To access certain features of the Services, you must register for an account. You agree to provide accurate, complete, and up-to-date information during the registration process. You are solely responsible for maintaining the confidentiality of your account credentials and are responsible for all activities that occur under your account. Should you suspect any unauthorized use of your account, you must notify us immediately.

3. User Content License

By uploading text, images, or any other form of content (“User Content”) to our Services, you grant AI Notes App a non-exclusive, worldwide, royalty-free, transferable license to use, reproduce, modify, create derivative works of, publicly display, publicly perform, and distribute your User Content for the purposes of operating, promoting, and improving our Services, including training our artificial intelligence models. You represent and warrant that you have all rights necessary to grant this license.

4. Acceptable Use and Prohibited Conduct

You agree that you will not use the Services for any purpose that is unlawful or prohibited by these Terms. Prohibited activities include, but are not limited to:

  • Engaging in abusive, threatening, or harassing behavior towards others.
  • Uploading content that contains hate speech, violence, or sexually explicit material.
  • Distributing viruses or any other form of malicious software.
  • Interfering with or disrupting the integrity or performance of our Services or networks.
  • Using our Services for any fraudulent or unauthorized purpose.

5. Intellectual Property Rights

All content and materials available on the Services, including but not limited to text, graphics, logos, and images, are the property of AI Notes App or its licensors and are protected by applicable intellectual property laws. You agree not to copy, modify, reproduce, or distribute any part of the content without our express written permission.

6. Disclaimer of Warranties

The Services are provided on an “as is” and “as available” basis without any warranties of any kind, either express or implied. AI Notes App disclaims all warranties, including, without limitation, any warranties of merchantability, fitness for a particular purpose, or non-infringement. We do not warrant that the Services will be uninterrupted, secure, or error-free.

7. Limitation of Liability

Under no circumstances shall AI Notes App be liable for any indirect, incidental, special, or consequential damages arising out of or related to your use of the Services, whether based on warranty, contract, tort, or any other legal theory. Our total liability in connection with the Services shall not exceed the amount you have paid, if any.

8. Indemnification

You agree to indemnify, defend, and hold harmless AI Notes App and its directors, officers, employees, and agents from and against any and all claims, liabilities, damages, losses, or expenses, including reasonable attorneys’ fees and costs, arising out of or in any way connected with your access to or use of the Services or your violation of these Terms.

9. Governing Law and Dispute Resolution

These Terms shall be governed by and construed in accordance with the laws of the jurisdiction in which AI Notes App operates, without regard to its conflict of laws principles. Any disputes arising from these Terms or your use of our Services shall be resolved through binding arbitration in accordance with the applicable rules.

10. Termination

We reserve the right to suspend or terminate your access to the Services at any time, with or without notice, for conduct that we believe violates these Terms or is harmful to other users or our business. Upon termination, your right to use the Services will immediately cease, and any data associated with your account may be deleted in accordance with our data retention policies.

11. Miscellaneous

These Terms represent the entire agreement between you and AI Notes App regarding your use of the Services and supersede any prior agreements or understandings. If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will continue in full force and effect. The failure of AI Notes App to enforce any right or provision of these Terms shall not be construed as a waiver of such right or provision.

12. Changes to These Terms

We reserve the right to update or modify these Terms at our sole discretion. Any changes will be posted on this page with an updated effective date. Your continued use of the Services after any changes have been made indicates your acceptance of the revised Terms.

13. Contacting Us

If you have any questions, concerns, or feedback regarding these Terms and Conditions or our Privacy Policy, please contact us at: hi@ainotesapp.com